It’s
no
secret
that
most
small
firms
would
see
big
financial
gains
if
they
could
just
collect
the
money
they’re
already
owed.
While
effectively
following
up
on
unpaid
invoices
can
be
challenging,
there
is
one
no-brainer
in
becoming
more
profitable:
recouping
—
or
at
least
attempting
to
recoup
—
your
advance
expenses.
In
fact,
the
2025
Legal
Industry
Report
from
MyCase
found
that
68%
of
surveyed
firms
cited
fee
collection
as
a
major
hurdle.
Even
if
these
are
just
a
thousand
dollars
a
month,
they
will
add
up
to
transformative
amounts
of
money
over
time.
The
culprits
vary
—
a
misplaced
receipt,
a
forgotten
charge
on
a
personal
credit
card,
or
a
lack
of
communication
between
accounting
and
case
management
systems.
With
MyCase’s
Smart
Spend,
however,
your
firm
can
invoice
for
all
of
these
expenses
with
no
additional
work.
(Actually,
the
workload
will
probably
be
lessened
in
the
process.)
Here’s
a
look
at
how
you
could
incorporate
MyCase
Smart
Spend.
If
you’d
like
to
sign
up
for
a
free
trial
of
MyCase,
feel
free
to
do
so
here.
Viewing
Each
Expense
Smart
Spend
is
powered
by
a
LawPay
Visa®
Business
Card,
which
is
embedded
directly
in
your
case
management
system.
Cards
can
be
distributed
to
all
of
your
lawyers
and
staff.
The
card
allows
your
lawyers
to
perform
a
number
of
financial
transactions
synced
directly
with
your
overall
system
for
easy
reporting.
You
can
also
add
all
of
your
reimbursable
expenses
to
client
invoices
with
a
few
clicks.
All
of
the
purchases
with
the
card
are
automatically
tracked
in
an
opening
dashboard.
The
overall
balance
can
be
filtered
to
view
it
in
many
ways
—
by
lawyer,
by
merchant,
and
more.
On
the
same
screen,
each
transaction
is
tracked
in
a
ledger.
If
an
expense
has
not
been
fully
processed
by
the
system,
an
exclamation
point
will
mark
that
issue
on
this
screen.
This
notifies
the
user
to
upload
a
receipt,
select
an
accounting
category,
and
otherwise
log
the
transaction.
Once
this
data
is
entered
into
the
system,
expenses
will
be
pulled
into
the
full
MyCase
system,
which
will
process
them
as
appropriate.
Viewing
Each
Card
You
can
also
track
each
individual
card
on
a
separate
dashboard.
Cards
can
be
physical
or
virtual,
and
will
operate
like
any
credit
card
—
it
can
also
be
added
to
Apple
Pay®
or
Google
Pay®,
or
just
be
a
digital
card.
The
system
also
enables
you
to
set
spending
limits
for
each
user,
and
will
show
you
each
transaction,
sorted
by
user.
When
any
card
is
used,
the
expense
is
automatically
added
to
the
expenses
sections
of
the
MyCase
and
MyCase
Accounting
systems
as
well.
Anatomy
of
a
Transaction
To
demonstrate
Smart
Spend,
here’s
an
example
of
using
the
system
to
purchase
a
$5
Starbucks
gift
card.
After
using
the
LawPay
Visa®
Business
Card
to
complete
the
purchase
at
the
Starbucks
website,
the
transaction
can
be
viewed
in
the
MyCase
system.
Here
is
the
smartphone
app
view:
Once
the
transaction
is
complete,
it
will
automatically
populate
in
the
MyCase
system
and
can
be
viewed
there.
The
Starbucks
transaction
is
the
top
item
in
the
view
below
in
the
desktop
system.
(Note
the
exclamation
point,
meaning
that
no
receipt
has
been
uploaded
and
no
accounting
category
specified.)
The
smartphone
interface
allows
you
to
upload
a
photo
of
a
receipt
from
your
camera
roll
—
and
that’s
it.
Once
you
submit
the
receipt
and
other
information,
the
app
will
let
you
know,
while
reminding
you
of
any
other
expenses
that
are
lacking
some
details.
The
card
has
no
annual
fees
and
simply
requires
a
subscription
to
the
MyCase
system
in
addition
to
the
standard
credit
approval
process.
A
Complete
System
MyCase
Smart
Spend
demonstrates
the
advantages
of
having
one
unified
system
for
all
of
your
firm’s
business
needs.
All
of
your
reimbursable
case
expenses
can
be
added
to
your
client
invoices,
while
your
firm’s
other
operational
spending
can
be
seamlessly
organized.
Curious
about
the
possibilities
for
your
firm
to
save
more
time
and
money?
Sign
up
for
a
free
trial
here.
The
LawPay
Visa®
Business
Card
is
issued
by
Emprise
Bank,
pursuant
to
a
license
from
Visa
U.S.A.,
Inc.